Academic referencing can be nothing short of a nightmare because there are so many different styles of referencing out there. Last year I went back to university for the first time in seven years and found that the simple mention of Harvard referencing conjured up an old, yet familiar nauseous feeling in my stomach (which I hadn’t experienced in precisely seven years). I’m sure many others share in my pain at the start of every academic year when they are introduced to a new referencing style.
It isn't that references aren't useful, they are! It's just that writing and referencing require two totally different processes. This makes doing them at the same time a touch difficult. I recall many occasions when I have tried to hold a fantastic idea I'd just had while trying to remain pedantic enough to insert references correctly.
There are reference generator websites out there. Although I was unable to find one which produced results that didn’t need to be modified in some small way. In general I found that these websites also caused slight frustration, because every time I needed to reference something I would have to open a new browser, fill in a form, cut and paste the text into my document and then modify it. Do this 20 or more times and that’s nothing short of painful!
Well worry no longer my friends as Mr. Proofread has a solution to relieve your torment! There is indeed a way to extend the reference style options within Microsoft Word to enable Harvard referencing and many other styles.
Click here and download the “styles.zip” file.
Copy the contents of the zip file into your Microsoft Word bibliography style directory. This directory can be found in different places depending on your machine and the software it is running. Two typical places for Windows are:
- program files\Microsoft Office\Office12\Bibliography\Style
- <winword.exe directory>\Bibliography\Style
Those using a Mac with Word 2008 may find the directory in either of these two places:
- Applications/Microsoft Office 2008/Microsoft Word.app/Contents/Resources/Style/
Open Word and navigate to “References” and use the “Style” drop down menu to select the style you want. See the image below:
I hope this blog post finds you in your hour of need! Automated citations should save you alot of time and may help to relieve the nausea that some of us feel when referencing our writing.
Add a citation after a quote
On the References tab , in the Citations & Bibliography group, click the arrow next to Style.
Click the style that you want to use for the citation and source.
Click at the end of the sentence or phrase that you want to cite.
Click Insert Citation and then select Add New Source.
In the Create Source box, type in the citation details, and then click OK.
When you've completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you don't have to type it all out again, just click Insert Citation and select the citation you want to use.
Create a bibliography from your sources
If you want to create a bibliography from your sources, do the following:
Click where you want to insert a bibliography. Typically, they are at the end of a document.
On the References tab, in the Citations & Bibliography group, click Bibliography.
Similar to the Table of Contents builder in Word, you can select a predesigned bibliography format that includes a title, or you can just click Insert Bibliography to add the citation without a title.
If you want to learn more about using citation placeholders and editing sources, take a look at Create a bibliography. Or, if you want to export your bibliography sources to another computer, check out this post on the Microsoft Word blog.