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Endnote Bibliography In Alphabetical Order

By accepting the EndNote software from ACU, you agree to abide by the following Conditions of Use.

Conditions of Use:

  1. The Software is available to current students and staff of Australian Catholic University. Your right to use this Software ends when you are no longer a staff member or student of Australian Catholic University, at which point you must remove the EndNote Software from all computers
  2. This Software must not be lent, given or sold to anyone else.
  3. The Software may only be used during the time of the license agreement. The current agreement ends in August 2018.

*If you are unable to download EndNote, we may be able to mail you a USB drive containing the EndNote installation file. Please note that the USB drive contains the same file as the download option.  So, if you are having problems installing EndNote from the downloaded file, please first contact ACU Library for more assistance.

EndNote tools not displaying in Word?

Note: EndNote should be installed on your PC after Word has been installed.

If the EndNote tools have never appeared in Word try the solutions given in the Working With Word Processors / CWYW FAQs on the EndNote website.

If you've had the tools and they have disappeared, try the following (these instructions are for Word 2010/2013, but similar functionality should be available in other versions):

  1. Open Word
  2. Click on the File ribbon
  3. On the list on the left click Options
  4. Choose Add-Ins
  5. From the Manage drop down list at the bottom of the screen choose 'Disabled Items' and click on 'Go'
  6. If any Endnote files are on the Disabled Items list, select them and click on the 'Enable' button

Updated  February 2015

Software compatibility

The Endnote website lists system and word processor compatibility information.

grouping references

Instead of having multiple libraries you can use the groups feature to create subsets of references. This automatically appears on the left-hand-side of the screen when you open your library. It allows you to create your own groups eg for a specific article, or a chapter in your thesis.

You can create up to 5000 groups. Just drag your references from your full list of references in the right-hand frame into the group on the left (or right-click on a reference, select 'Add references to', and select your group). References can be in multiple groups. References are also de-duplicated within a group, so it doesn’t matter if you drag it in several times.

For more information see the Help within EndNote under Groups.

Updated February 2015

creating a single bibliography from multiple chapters

If you have written a section of a paper in collaboration with others, or separate chapters of a dissertation or book, you can merge the text and have one bibliography at the end.

The easiest way to do this is to convert your documents to Unformatted citations, then copy all your sections into one Word document and then select "Update citations and bibliography". It will then create one bibliography at the end of the document.

The EndNote recommended way of doing it is:

  1. Unformat your work using the Unformat Citations icon and save as Rich Text Format.
  2. In EndNote go to Tools > Format paper and select the files you wish to merge in turn using the Scan next button.
  3. When you have finished select the style you wish and click on the Format button
  4. You will be prompted to save each document in this style. The merged bibliography will be at the end of the final document.

Further information can be found in the EndNote Help under "RTF Creating One Bibliography From Several Papers".

If you are using the ITS thesis template please see their advice in the document "Microsoft Word Finishing a thesis" available on their IT Computer Training Documents page.

Updated February 2015

Grouping references by type e.g. books, articles

It is simply done by altering a setting in the output style you are using.

Follow the instructions as given in Desktop EndNote guide 4: editing output styles (PDF) to open style manager of the style you are using.

  1. Click on Sort Order under the heading bibliography.
  2. You are given a number of options - click next to Other.
  3. A new box will appear give you a number of sort options to choose. Select Reference Type from the pick-list. This will re-order the bibliography into alphabetic order of the different reference types in your library.
  4. Save the amended style and re-format the bibliography. You will then simply need to add relevant headings to each section in the bibliography.

This works well if your primary sources are all the same sort of reference type. If they are different you could add a customised field or you could use the field 'type of work' and add it as a first sort criterion. Once formatted, simply add the heading as appropriate in the bibliography.

Further information in the Endnote Help - look up 'Sort order: bibliographies and multiple citations'.

Updated February 2015

sorting anonymous works into one order with authors

Any record which has a blank author field will always be displayed above named authors, if your library is sorted by author.

If this is not very useful it might be worth sorting the library by title instead (just click on the column heading) or alternatively using the search function provided by Endnote to find specific references.

Updated February 2015

adding a new keyword to selected references

To add a new keyword to a set of references that already have keywords in an Endnote library:

  1. Select the references you wish to change and highlight them all.
  2. Go to References and click on Show Selected References.
  3. From the Tools menu click on Change/Move/Copy Fields.
  4. Select Keywords as the field to change.
  5. 'Insert after Field's text' should be the default, but just make sure.
  6. Insert the chosen keyword.
  7. Click OK.

Updated February 2015

spell checking more than one reference

Select Spell Check from the Tools menu.

Endnote only spell checks open records. While you can have several records open at once that probably isn't a viable option for an entire library, unless it is very small.

You could export the whole library (using a style that gives all the fields you want to spell check - Show All includes abstracts) and then use the spell checker in another program such as Word. See Desktop EndNote guide 6: creating a list of references in Word (PDF) for advice on exporting all your references, so that you can use Word's spellchecking facility.

Updated February 2015

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